Water District Enterprise System

SB 272 – Enterprise System Catalog

Senate Bill 272 approved on October 11, 2015, adds a section to the California Public Records Act (CPRA) that requires local agencies such as the Lost Hills Water District (LHWD) to create a catalog of Enterprise Systems by July 1, 2016.

An Enterprise System is a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is:

A multi-departmental system or a system that contains information collected about the pubic; and
A system that serves as an original source of data within an agency.

An Enterprise System does not include any of the following:

Information technology security systems, including firewall and other cybersecurity systems.
Physical access control systems, employee identification management systems, video monitoring, and other physical control systems
Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.
System related to 911 dispatch and operation or emergency services.
Systems that would be restricted from disclosure by Section 6254.19 of the CPRA.
The specific records that the information technology system collects, stores, exchanges or analyzes.

CPRA requires agencies such as LHWD to:

Create a catalog of enterprise systems, containing:
- Current system vendor
- Current system product
- Systems purpose
- A description of categories or types of data
- The department that is the prime custodian of the data
- The frequency that system data is collected
- The frequency that system data is updated.
To make the catalog publicly available upon request
To post the catalog in a prominent location on the agency’s website

Exception: If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title, or identifier of the system.

Lost Hills Water District

ENTERPRISE SYSTEM CATALOG

Vendor Name	Product	Purpose	Types of Data	Custodian	Collection Frequency	Update Frequency
Adobe	Acrobat	Document Production	Documents	Administrative Services	As Needed	As Needed
Autocad	Autodesk	Design of Infrastructure	Infrastructure Designs and Plans	Engineering	As Needed	As Needed
eCopy	eCopy Paperworks	Document Production	Documents	Administrative Services	As Needed	As Needed
Intuit	Quickbooks	Billing	Billing	Administrative Services	As Needed	As Needed
Microsoft	Exchange	Email	Email	Administrative Services	As Needed	As Needed
Microsoft	Office	Document Production	Documents	Administrative Services	As Needed	As Needed
WSI	Website	District Website	Documents and District Information	Administrative Services	As Needed	As Needed

LHWD is unable to post other enterprise systems because they are associated with security and Protected Critical Infrastructure related to the District’s water systems.

Download a PDF of the Lost Hills Water District’s Enterprise System Catalog here.